Specialist - Office Management

Pakistan

15-20 years experience

Birthday:

Nationality:
Pakistani

40968240

University education

Timeframe
Degree / faculty / university
Study areas

2007-062009-12

completed

Master of Business Administration (MBA)
Human Resources Management

, Pakistan

Professional experience

Timeframe
Occupation / company
Tasks

2013-01Till now

Facilities Management Officer

, Pakistan
References are available upon request

• Coordinate and support projects at plant, office activities such as managing logistics, reporting and provide assistance in routine day to day activities.
• Recruitment & Selection and outsourcing of staff for projects.
• Review Skill Matrix, Training need assessment, Job description, Performance Management, Succession planning of Admin. & Facilities department.
• Mentoring of new joiners in department.
• Responsible for administrative functions, manage and improve the efficiency of support services.
• Manage allied services contracts; Gardening services, facilities services, maintenance activities and housekeeping services.
• Organise and supervise other office activities (office furniture, stationary, fax and photocopier facility, document control system, recycling, renovations and event planning)
• Arrange food & accommodation for expats, visitors, guests, diplomats arriving at Hub site.
• Liaise with Procurement for contract management, inventory, purchase requisitions, orders and invoicing.
• Provide the services that ensure the smooth operation of the organisation, business continuity planning, risk management and sustainability. Coordinate with Security regarding outsourced staff verification and logistics arrangements.

Canteen/Cafeteria & Kitchen Management
• Annual repair, maintenance & refurbishment of Canteens, Kitchens and associated areas, supervise teams such as Electrical, Plumbing, Civil etc. Liaison with Station Services on maintenance requirements of canteens & kitchens with particularly emphasis on PMs in system. Ensure timely completion of PM’s (Preventive Maintenance in system) of building and equipment.
• Canteen Menu management and coordination with all relevant stake holders and line managers. Canteen Committee Secretary with full responsibilities conducting meetings, keeping minutes and further communication and follow-ups.
• Arrange & organise event setups with refreshment & meals as required for meetings, conferences, w

1997-032012-12

Executive Assistant

, Pakistan
References are available upon request

Provide overall assistance to Managing Director and Executives Team.
• As an Executive Assistant to Managing Director and Group Executive, effectively maintain the document control system (DCD) for Station Manager’s and Execs correspondence.
• Accurately and proficiently maintain sensitive and confidential information, records and filling system.
• Liaison with Head office, Regional offices, local authorities, Govt. agencies, Diplomats and other Power Stations.
• Coordinate with Compliance / Safety section regarding Executive Safety Walks.
• Arrange Expatriate movement coordinate with security section for their transport and escort. Update all executives’ calendars for meetings and upcoming events.
• Handle all telephone calls and respond professionally.
• Assist all executives as needed for special projects and assigned tasks.
• Maintain effective working relationships and communications with management, subordinates, peers, other departments and business contacts.
• Responsible for internal & external Communication on behalf of the Managing Director and Execs.
• Organize and arrange official meeting, workshops, & conferences (internal and external), compose and formats correspondence and prepare agendas.
• Arrange all international and domestic travel, visa, transport and hotel arrangements for executives and employees.
• Organise Plant and other visits for business visitors, expatriates, diplomats, board members, technical experts and regional and head office representatives.
• Handling and distribution of Executives mail received from the head office and regional offices.
• Provide assistance to International Staff from Head office / Regional office during their visits.
• Arrange events such as dinners, BBQs, Christmas and other celebrations.
• Provided assistance to Crisis Management team during drills, security alerts and issues also update Contingency Box.
• Coordinate with IT to arrange multimedia and other setups for board room meetings, video co

Training and development

Timeframe
Degree / institute
Content

Initial vocational education

2012-12-282013-01-04

Certification

, Pakistan

Stay abroad

2010-04-202010-04-22


, United States

HR Generalist Certification

Language ability

Language
Level
Exam / certificate
English
Fluent (C1)

Other certificate

Urdu
Mother tongue

French
Basic knowledge (A1)

German
Basic knowledge (A1)

Other skills

Key professional skills
Driver licenses
Interests, hobbies, personal

Management Skills
HR Generalist Certification
IOSH Managing Safely Certified
Advance IT Skills
Business Communication
Budget Planning & Management
Contracts Management

  • Automobile

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