Kaufmann/-frau - Büromanagement

• Coordinate and support projects at plant, office activities such as managing logistics, reporting and provide assistance in routine day to day activities.
• Recruitment & Selection and outsourcing of staff for projects.
• Review Skill Matrix, Training need assessment, Job description, Performance Management, Succession planning of Admin. & Facilities department.
• Mentoring of new joiners in department.
• Responsible for administrative functions, manage and improve the efficiency of support services.
• Manage allied services contracts; Gardening services, facilities services, maintenance activities and housekeeping services.
• Organise and supervise other office activities (office furniture, stationary, fax and photocopier facility, document control system, recycling, renovations and event planning)
• Arrange food & accommodation for expats, visitors, guests, diplomats arriving at Hub site.
• Liaise with Procurement for contract management, inventory, purchase requisitions, orders and invoicing.
• Provide the services that ensure the smooth operation of the organisation, business continuity planning, risk management and sustainability. Coordinate with Security regarding outsourced staff verification and logistics arrangements.

Canteen/Cafeteria & Kitchen Management
• Annual repair, maintenance & refurbishment of Canteens, Kitchens and associated areas, supervise teams such as Electrical, Plumbing, Civil etc. Liaison with Station Services on maintenance requirements of canteens & kitchens with particularly emphasis on PMs in system. Ensure timely completion of PM’s (Preventive Maintenance in system) of building and equipment.
• Canteen Menu management and coordination with all relevant stake holders and line managers. Canteen Committee Secretary with full responsibilities conducting meetings, keeping minutes and further communication and follow-ups.
• Arrange & organise event setups with refreshment & meals as required for meetings, conferences, w

Provide overall assistance to Managing Director and Executives Team.
• As an Executive Assistant to Managing Director and Group Executive, effectively maintain the document control system (DCD) for Station Manager’s and Execs correspondence.
• Accurately and proficiently maintain sensitive and confidential information, records and filling system.
• Liaison with Head office, Regional offices, local authorities, Govt. agencies, Diplomats and other Power Stations.
• Coordinate with Compliance / Safety section regarding Executive Safety Walks.
• Arrange Expatriate movement coordinate with security section for their transport and escort. Update all executives’ calendars for meetings and upcoming events.
• Handle all telephone calls and respond professionally.
• Assist all executives as needed for special projects and assigned tasks.
• Maintain effective working relationships and communications with management, subordinates, peers, other departments and business contacts.
• Responsible for internal & external Communication on behalf of the Managing Director and Execs.
• Organize and arrange official meeting, workshops, & conferences (internal and external), compose and formats correspondence and prepare agendas.
• Arrange all international and domestic travel, visa, transport and hotel arrangements for executives and employees.
• Organise Plant and other visits for business visitors, expatriates, diplomats, board members, technical experts and regional and head office representatives.
• Handling and distribution of Executives mail received from the head office and regional offices.
• Provide assistance to International Staff from Head office / Regional office during their visits.
• Arrange events such as dinners, BBQs, Christmas and other celebrations.
• Provided assistance to Crisis Management team during drills, security alerts and issues also update Contingency Box.
• Coordinate with IT to arrange multimedia and other setups for board room meetings, video co

HR Generalist Certification

Anderes Zertifikat

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