Documentalist

eports to the Project QA/QC Manager
Ensure that all controlled Quality documents related to the Project are maintained to the latest issue, and that these documents are made available at all locations where operations essential to the effective functioning of the Quality Management System are performed.
Verify that only the last revision drawings, submittals, etc. are distributed to all locations and involved parties concerned including sub contractors.
Ensure that all obsolete documents shall be withdrawn and stamped ‘Superseded’ if retained for record purposes.
Maintain project drawing/documents distribution record
Control & maintain the system for issuance recording / filing, tracking, Retrieval of documents like procedures, plans, QA/QC records, Specifications, drawings and related documents.
Responsibilities include record keeping, all documents such as specification procedures, inspection schedule and records, surveillance report, inspection release notice and quality records book with numbering system according to project filing procedure. Handling of all engineering documents. Controlling all records and sub-contractors documents.
Prepare all documents based on the quality procedures for internal and external audit. Transmittal of drawings, quality procedures, related documentation to the concerned contractors, departments, vendors and client.
Maintaining all correspondence and other transmittals from the Clients and other contractor / suppliers / vendors etc in a systematic way to facilitate an easy reference at all time.
Submitting technical documents for review and approval.
Well aware of all types of quality documents like ITP, Checklist, RFI, method statements, Nonconformance report, Technical queries, Inspection assignment package, Disposition Report, Material Request, Technical Approval Request, Hydro test packages and other miscellaneous project contract documents.
Preparing and update of various logs and registers.

Reports to the Project QA/QC Manager
Ensure that all controlled Quality documents related to the Project are maintained to the latest issue and that these documents are made available at all locations where operations essential to the effective functioning of the Quality Management System are performed.
Verify that only the last revision drawings, submittals, etc. are distributed to all locations and involved parties concerned including subcontractors.
Ensure that all obsolete documents shall be withdrawn and stamped ‘Superseded’ if retained for record purposes.
Maintain project drawing/documents distribution record
Control & maintain the system for issuance recording/filing, tracking, Retrieval of documents like procedures, plans, QA/QC records, Specifications, drawings, and related documents.
Responsibilities include record keeping, all documents such as specification procedures, inspection schedule, and records, surveillance report, inspection release notice and quality records book with numbering system according to project filing procedure. Handling of all engineering documents. Controlling all records and sub-contractors documents.
Prepare all documents based on the quality procedures for internal and external audit. Transmittal of drawings, quality procedures, related documentation to the concerned contractors, departments, vendors and client.
Maintaining all correspondence and other transmittals from the Clients and another contractor/suppliers/vendors etc in a systematic way to facilitate an easy reference at all time.
Submitting technical documents for review and approval.
Well aware of all types of quality documents like ITP, Checklist, RFI, method statements, Nonconformance report, Technical queries, Inspection assignment package, Disposition Report, Material Request, Technical Approval Request, Hydro test packages, and other miscellaneous project contract documents.
Preparing and update of various logs and registers.

) Responsible for understanding of the work-flow the information-flow

2) Check the work of other document control employees/contractors for making sure consistency and conformance with Company standards, policies practices

3) Interface with project management staff to ascertain schedule of deliverables, distribution lists - matrices - for projects

4) Provide data for progress reporting including percent complete, earned value another schedule/status reporting

5) Maintain organize files of - controlled - documents, including incoming outgoing transmittals

6) Maintain a tracking database of - controlled - documents

7) Interface with staff, vendors clients to make sure timely delivery of scheduled deliverables

8) Meet deadlines prescribed by staff, clients, vendors delivery requirements

9) Check all work for compliance with the project plan, Company policies/procedures database conventions/standards

10) Balance requirements of multiple projects at various stages of completion

11) Prioritize work assignments of self-others

12) Schedule work of self to document, distribute, file and report on - controlled - documents to meet internal external deadlines

13) Follow established Company and department guidelines and practices to include consistent use of filing documentation conventions

We wish him/her all t

Certificate of examination in level C1