Documentation Developer

Roles and Responsibilities Documentation Management:
Reporting to the Director within the Corporate Procurement & Contracts department.

Familiarity with Request for Proposals (RFP) / Request for Quotation (RFQ), Expression of Interest (EOI) / Solicitation of Interest (SOI).
Capable to prepare proposal template, by incorporating standardized content; customizing standard formats (templates) for compliance.
Preparation of detailed document formatting in accordance with in-house style guidelines.
Assist in the development of company manuals or content classification to facilitate information capture, search, and retrieval
Provide formatting for PowerPoint presentations, Graphs in Excel, in accordance with company standards.
Capable to create and edit complex documents to specifications, assist in claims notes preparation, company corporate manuals, and technical data sheets using expert word processing and document tracking features.
Prepare and record changes to official documents and confirm changes with legal and compliance management staff.
Able to communicate effectively at all levels.
Possess excellent command of written English and be able to understand technical details of RFP documents.
Worked in SAP for Tender Committee submittals for high value contracts.
Ensures all Agreements, Service Contracts, Call-off Agreements, Variation Orders, and Agreement Routing Slips are uploaded in EDMS as required by the approved work breakdown structure.

In terms of document management, records the final approved version of documents and maintains the corporate repository such that users may quickly access the latest version of a document. Ensures users are notified of the release of a document. Develops & maintain an up to date well organized system.

Document Management System is maintained by “LIVELINK” a powerful Electronic Document Management System (EDMS) which allows to control all aspects of document management, from creation to deletion or archiving.

Responsible for issuing, receiving, logging, filing and distribution of all Project documentation and ensures that technical & Vendor documents (soft & hard copies) are stored as per the Data and Document Management Plan. Develops & maintain an up to date well organised system.
Formal communications between COMPANY and EPC CONTRACTOR issued via LIVELINK under IS workflow.
Ensures that all aspects of documentations are effectively controlled and categorized.
Responsible for uploading of Exhibits (ADNOC & GASCO Specifications) and downloading of technical documents, drawings, Isometrics in LIVELINK using interface applications program.
Supervise the issued technical documents in LIVELINK by Correspondence Issue Sheet (CIS). Ensure it is properly numbered and the correct revision and location of documents into their relevant electronic folders in LIVELINK.
Ensure proper document numbering for all documents produced by EPC Contractor. Changes to documents will be reflected by next revision and update the relevant documents accordingly in archives.
Consolidated comments of reviewed (Project Engineering Team) technical documents, P&IDs, Pipeline drawings etc… is maintained and extracted from Autoview in LIVELINK and process the documents for the transmittal to the EPC Contractor thru CIS sheet.
Internal distribution within Project for review / action of communications received systematically undertaken in LIVELINK using IS (issue sheet) work flow.
Implemented work flows in requirements with the approved distribution list.
Ensure Master review sheets generated within LIVELINK database.
Reports produced to identify the overdue and outstanding client review data & documents
Ensure Document control maintained a single set of hard copy reference files.
Ensure documents held electronically only once.
Internal issue & distribution of documents and data in a controlled manner.
Ensure documents originated in LIVELINK and electronic signature has been adopted.

(Assigned for Responsible care Management system) - for developing Policies, Critical Task Procedures, Guidelines, Work Instructions and Department Management System Manuals in Lotus Notes (LPMN Database – Lotus Notes) as per Dept. head requirements in a presentable way. Developed a Document Numbering system for all Policies, Guidelines, Procedures, and Work Instructions for all Depts. in Lotus Notes database.

Departments covered in Masila Block:
• Operations
• Terminal Operations
• Production
• Environment, Health & Safety
• Drilling & Completion
• Engineering & Construction
• Logistics
• Administration
• Human Resources

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