Financial Assistant

• Check, code and enter invoices/transactions/accruals/prepayments in Sage 50 Accounts
• Ensure all invoices/expenses have been approved off according to company policy
• Bank Reconciliation (Multi currency)
• Assist in month end closing and year end works
• Reconciliation of Suppliers on weekly/monthly basis and resolving of issues promptly
• Plan and prepare weekly/ monthly suppliers payments in line with terms
• Set up and maintain Supplier accounts
• Assist in Forecasting / Cash-Flow Forecasting
• Assist in VAT return
• Allocate the invoices to the correct periods, accounts and cost centres
• Verify and review all invoices and insure the approval prior to payment
• Prepare weekly wholesale designer payments
• Prepare monthly consignment suppliers payments
• Reconciliation of suppliers accounts
• Resolve suppliers, designers and internal queries promptly to build good relationships
• Maintain and process Petty Cash, Credit Cards, Bank Cards, Employee Expenses
• Monitor the aged creditors accounts
• Maintain Filing system ( invoices , statements) and documentation
• Ad Hoc reports and various administrative duties

• Maintaining bills and receipts
• Reconciling the bank book and the cash book
• Keeping records of financial transactions
• Handling accounts and making bank deposits
• Finding errors while recording, posting or balancing any account

• Analyse and review data from different sources (historical sales data, shop surveys, weather reports, tourism office in order to forecast sales volumes and make decisions about stock
• Examine actual sales results to report to senior management the reasons for deviations from forecast performance
• Built model in Excel to provide input into senior managers’ annual budgeting decisions
• Update senior managers on main performance metrics, new initiatives and pertinent issues
• Manage and motivate team to increase sales; provide/organise training and development
• Work closely with accounting office on managing and controlling costs

• Defined fixed and variable costs in order to evaluate the break-even point and the sustainability of the fixed costs
• Performed inventory valuation through marginal costing (only including direct costs) and full costing (direct costs + indirect costs)
• Analysed the balance sheet to define the real financial needs in the short-medium term and compare them with the actual bank credits
• Established the bank rating and interest rate in order to compare them with the conditions applied by the bank and in case roll over the conditions with the bank
• Prepared budgets based on forecasts of activity over the coming periods and past performance with costs especially; separately prepared cash budgets to access whether cash levels were sufficient or additional finance was needed.

• Prepared financial statements for industrial firms and ensured all accounts were reconciled
• Provided information to clients by preparing, analysing and verifying financial documents
• Compared sets of financial information within industries to facilitate analysis
• Provided assurance that financial statements were free from material error

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